A. Open VIP Account https://vip.nationalbookstore.com.ph/

A.1 Check Order “Consignment”
A.2 For Consignment process

A.3 View Order  and Always note the deadline for delivery.
Step 1: Check and add to cart items kulay production.
Step 2: If walang stock request to kulay production to prepare order.
Step 3: Kulay Production Check the size, colors and quantity. At sabay na din ang pag dikit ng barcode .
Step 4: After finalizing and checking all stocks. Confirm order sa portal then print invoice pag complete. IF walang stock edit P.O sa portal and confirm print invoice. TAKE NOTE: di nakikita yong na edit sa invoice.
Step 5: Create a delivery receipt with barcode.
Step 6: Prepare items double check size, qty, color , sticker and barcode na dinikit ng kulay production kung tama ito. After double checking pack the item. NOTE: Always make sure na tama ang barcode na na dikit.

   Take note For packing:  Every P.O # iba – ibang box ang paglalagyan and lagyan ng note ang box kung anong P.O # and branch ng Art bar.
Step 7:  Call muna branches before mag deliver. Inform them ahead 2 days before kung kaya.
Step 8: Upon delivering bring 2copies of delivery receipt and P.O. After delivery, ilagay sa art bar inventory list yong dineliver.
Step 9: Every 10th of the Month check VIP portal sales report.

Print sales report detailed and summary report. After gawan ng sales invoice. Sulat lahat yong sold items including barcode.

Name: Power Book
Tin: 005-297-505-00
Add:Quad Alpha Centrum ,125 Pioneer St. Mandaluyong City
Business Style: Art Bar

Step 10: After making sales report Upload invoice sa portal. Then print transmittal form 2 copies.
And for schedule pa received sa main branch Mandaluyong.
Note: Kailangan pa stamp sa Main branch. After mapa stamp upload again sa portal.

A4.  Sales invoice back office and excel report
     Step 1: After maka gawa ng sales invoice , encode sa back office. Gawa ng customer name per branch ng Art Bar. After gawan ng sales invoice don’t forget to post the transaction
     Step 2. Lagay sa excel report kung magkano yong exact amount na deliver natin sa Artbar.
     Step 3: Every month pag may sold item or sales report lagay kung mag kano yong benta na kuha. Mag lagay ng comment kung kailan pina received ang sales invoice. Kailangan natin ma trace kung yong delivery natin kung nabuo na yong amount na deniliver natin sa kanila.


A5. Inventory report
Step 1: Sa back office natin mag lagay ng iba ibang warehouse every branch ng artbar. For tracing ng delivery.
Step 2: Mag lagay ng beginning inventory per branch ng artbar. Kung ilan yong nilabas natin sa particular na branch.
Step 3: Pag gumawa ng sales invoice gamitin ang location kung saan nag lagay ng beginning inventory.

B. Outright

B.1 Open VIP Account https://vip.nationalbookstore.com.ph/
B.2 Check Vip Portal for Consignment Order.

B.3 Add to Cart and check all items.
Step 1: Pag walang stock sa warehouse mag request ng stock sa branches para ma complete ang order ng Artbar.
Step 2: After finalizing and checking all stocks. Confirm order sa portal then print invoice pag complete. IF walang stock edit P.O sa portal and confirm print invoice. TAKE NOTE: di nakikita yong na edit sa invoice.

Step 3: Create delivery receipt w/ barcode.

Step 4: Prepare items double check size, qty, color , sticker. After double checking pack the item. NOTE: Always make sure na tama ang barcode na na dikit.

   Take note For packing:  Every P.O # iba – ibang box ang paglalagyan and lagyan ng note ang box kung anong P.O # and branch ng Art bar.
Step 5: Gawa ng sales invoice sulat ang barcode sa sales invoice.

Name: Power Book
Tin: 005-297-505-00
Add:Quad Alpha Centrum ,125 Pioneer St. Mandaluyong City
Business Style: Art Bar

Step 6:  Call muna branches before mag deliver. Inform them ahead, 2 days before kung kaya.
Step 7: Upon delivery bring 4 copies of delivery receipt , P.O. and Sales invoice.
Note: Wag Iwan ang original copy ng sales invoice sa artbar babalik ito sa office.

Step 8: After ma received sa office ang sales invoice upload ito sa may vip portal

! Special note for delivery to their warehouse for provincial order.
National Bookstore, Inc.
Muntinlupa DC Warehouse
Block 3, Lot 12, Honorable Cruz Street, Soldiers Hills Subdivision,
Barangay Putatan, Muntinlupa, City


A. Use box na hindi gamit kasi kailangan maayos yong box nila.
B. Inform “RHEA” 3 days before the delivery para ma email nya ang warehouse sa delivery date.
Email: sn_crossdock@nationalbookstore.com.ph
 Example email:
Hello Ma'am/Sir,
Good Day!
We have delivery this May 2, 2023. Here is the info.
Delivery Date and time: July 21 , 2023 - around 1pm-  3pm. 
Purchase Order Number: 
4220 AB SM CEBU 8200034842 
4218 AB SM BAGUIO 8200034841
4221 AB AYALA CEBU 8200034843 
Size of Truck: Traviz FEB 
Total number of boxes:  3 boxes. 
We will Wait for your response. 
Thank you

Wait for their reply and print. Para mapakita sat aga warehouse.

C. Kailangan dikitan ang box ng ganito.

  • Vendor Type
  • Company/Vendor Name
  • Branch Name
  • Department/ Class Code
  • PO Number
  • SI/DR Number
  • No. Box
  • Total No. Box


D. Prepare transmittal form para mapakita sa warehouse kung ilang box ang dedeliver.

E. Kailangan meron safety gear or reflector.

Step 9: For schedule pa received sa main branch Mandaluyong.
Note: Kailangan pa stamp sa Main branch. After mapa stamp upload again sa portal.


A4.  Sales invoice back office and excel report
     Step 1: After maka gawa ng sales invoice , encode sa back office. Gawa ng customer name per branch ng Art Bar. After gawan ng sales invoice don’t forget to post the transaction
     Step 2. Lagay sa excel report kung magkano yong exact amount na deliver natin sa Artbar.
     Step 3: Every month pag may sold item or sales report lagay kung mag kano yong benta na kuha. Maglagay ng comment kung kailan pina received ang sales invoice.

A5. Inventory report
Step 1: Sa back office natin mag lagay ng iba ibang warehouse every branch ng artbar. For tracing ng delivery.
Step 2: Mag lagay ng beginning inventory per branch ng artbar. Kung ilan yong nilabas natin sa particular na branch.
Step 3: Pag gumawa ng sales invoice gamitin ang location kung saan nag lagay ng beginning inventory.